Astronomical League Bylaws and Standing Resolutions
Article IV. Elections
Section 1.
The officers of the League shall be elected by a plurality
vote cast on official ballots at a national convention
or by mail. If necessary, a runoff vote shall determine
an election. In the event that a Member Society has voted
by mail and is also represented at the convention, the
delegate or delegates in concert, may cast their Member
Society's vote as they wish in a runoff election.
Section 2. Nominating Committee
- The Vice President shall serve as Chair
of a nominating committee including, but not limited
to, the Regional Representatives from as many Regions
as possible. The chair shall issue, through the medium
of the League's publication, described in Article
VII, Section 4, a call for nominations no later than
nine (9) months prior to the national convention at
which the election will take place. If the Vice President
wishes to be a candidate, the President shall appoint
a co-chair.
- The nominating committee shall select one
or more nominees for each executive office, and the
committee chair shall submit a report to the President
and the Executive Secretary by March 31. The Executive
Secretary shall, in turn, submit to each member the
ballot, along with biographical data on each candidate
by April 30. The ballot shall instruct members to
return it to the Nominating Committee Chair and shall
be accompanied with a stamped, self-addressed envelope
stamped "Ballot".
- The Treasurer shall submit to the Nominating
Committee Chair a current list of members and the
number of people belonging to each member society
in order that he/she determine each society's eligible
votes as provided under Article I, Section 2.a.
- Additional nominations may be made by any
member by mail to the committee chair and shall be
included on the ballot or, if received after completion
of the ballot, entered into nomination by the committee
chair at the annual business meeting described in
Article VIII, Section 1. Provision shall also be made
at the aforementioned business meeting for nominations
from the floor. All nominations must be accompanied
by the candidate's written consent to serve, if elected.
Section 3. Conduct of Elections
Elections for each office currently up for election shall
be conducted separately at the League Business meeting
by the Nominating Committee Chair or designated nominating
committee member, in the following order: President, Vice
President, Secretary, Treasurer, and Executive Secretary.
In the event any runoff election is necessary, nominations
for each office shall not close until the results of the
previous election have been announced, otherwise, they
shall close as the election proceeds. The committee chair
or his/her designee shall add the votes and announce only
the final total for each office. The mail ballots shall
be turned over to the Executive Secretary, who shall retain
them for sixty (60) days and may then destroy them, provided
the election has not been challenged under Section 4 of
this article.
Section 4. Election Misconduct
- Nominating committee members and others
who assist in conducting an election shall not participate
in, nor shall League funds, nor its official seal,
nor its official stationery be used for any electioneering
activities for the advocacy of a candidate, principle,
or party. Groups or committees may be formed around
genuine policy differences or support of specific
candidates, so long as no official endorsement is
made or implied.
- In the event of a challenge, in writing,
of any phase of the election procedure, the full council,
by mail vote, shall decide within sixty (60) days
after such challenge what part, if any, of the election
results should be considered invalid. A new election
for the office(s) in question shall be completed within
ninety (90) days of such invalidation; the previous
officeholder(s) shall meanwhile assume the office(s)
in question.
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